Red Anchor Recruitment (“we” and “us”) provides recruitment services by connecting clients to candidates. To do this, we routinely collect personal data of the candidates: contact information, employment history and other information, which may be sensitive.
We may receive your information from you directly (for example if you submit your CV to us using the email address on the website), or we may receive your details from online job boards. This policy sets out how we use your personal data, which we must do in order to provide our services.
1. Personal Data
a. Legal basis for data processing
We will process and use your personal data for the purposes of providing you with work-finding services. The legal basis for this service is:
– Your consent
– Legitimate Interest
– Legal obligation
b. Legitimate Interest
Where we have relied on a legitimate interest to process your personal data, these are:
- To maintain a record of candidates we have introduced to our clients for the purpose of charging a fee (for five years from last activity)
- To maintain a record of significant negative feedback from clients – for the purpose of high-quality control for our clients
c. Recipients of data
- We will get your consent for each role we put you forward for in writing
- If you register with us as a temp, we will share your details with Accounts and Payroll to enable you to be paid, and they will then be stored on their software
2. Data Retention
We will retain your personal data only for as long as is necessary.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003 require us to keep work-seeker records for at least one year from 1. the date they are created, or 2. after the date on which we last provide you with work-finding services.
We will also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated minimum wage, social security and tax legislation.
Where we have your consent to process your personal data, including sensitive personal data, we will do so for five years from your last activity with us. After five years we will seek consent again to process your data. If consent is not obtained, your personal data will be deleted within one week.
3. Your rights
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data we process on you
- The right to access the personal data we hold on you
- The right to rectify the personal data we hold if it is incorrect
- The right to erase your personal data
- The right to restrict processing of your personal data
- The right to data portability in certain circumstances
- The right to object to the processing of your personal data that was based on a public or legitimate interest
- The right not to be subjected to automated decision-making and profiling, and
- The right to withdraw consent at any time.
Where you have consented to us processing your personal data and sensitive personal data, you have the right to withdraw that consent at any time by emailing email@example.com.
4. Queries and Complaints
If you wish to complain about this notice, please contact Jane Cameron, Director, Red Anchor Recruitment Ltd, 48 Warwick Street, London W1B 5AW. firstname.lastname@example.org
The Information Commissioner’s Office (ICO) oversees the GDPR legislation and you may also raise concerns with them if you believe your data protection rights have not been adhered to. If you wish to do this, you can go via their website https://ico.org.uk/concerns or call 0303 123 1113.